Event Overview

Plate Sales are a favorite event to run for Team Captains looking to create a big dent in fundraising and have a ton of fun doing it. They include food, fun, and can have some smaller event features easily added on as well.  Most often they are run as BBQ plates with choice of BBQ and all the fixins you want to choose.  This event can also be run as an ice-cream social, hot dogs and hamburgers, etc.

While these events can take some more planning and support needs than your average event, the returns can also be really big as well (for raising campaign funds and boosting team/office morale).

These events are best for larger offices that have access to sizable outdoor space but can be scaled down for smaller offices as well.

What you'll need to run this event

Before Event

  1. Choose details for your event:
    1. Date and place for your event
    2. Create Your Menu
    3. Set prices
  2. Outreach to restaurants/food supply places to sponsor/provide food for your event.  (Great possibilities for sponsorship if event is large enough)
  3. Outreach to invite people to attend
  4. Sign up volunteers for support (setup, cleanup, accepting payment, etc.)
  5. Get materials depending on food (plates, bowls, tablecloths, bibs, etc.)
  6. Ideas to increase funds
    1. Sell "to go" containers
    2. Sell bottled BBQ sauce
    3. offer "extra sides" for filled out pledge forms (ex.)
  7. Invite Charity to have table (optional)

During and After Event

  1. Have volunteer support arrive early for event
  2. Setup space
  3. Clean-up
  4. Track "paying" attendees at event
  5. Breakdown/Cleanup of event
  6. Complete Event Report Form
    1. 2 volunteers count cash and checks, initial/record on event report form
  7. Find SECU branch near you to get FREE cashier check for cash amount
    1. If unable to get the same day as event, lock up cash/checks overnight
  8. Mail cashier check to SECC

What you'll get from the SECC for running this event

***For supplies delivery, please fill out request at least 7 biz days before event.  Pickup of supplies available in Durham until day before event***